The Revaire Event Assistant

In-Office and On-Site Position

Assists Venue Sales Team with daily office duties and event execution; trains directly under Senior Event Producer in phone, web and email inquiries, proposal and menu design, customer service and event estimates; provides in-office and on-premise support for the Venue Sales Team.

Position Responsibilities:

  • Be a confident, warm and polished face and voice of The Revaire
  • Maintain The Revaire office and communicate supply needs to AFE Office Manager
  • Daily duties, such as opening and closing the venue each morning and afternoon
  • Answers The Revaire’s dedicated phone line
  • Answers and records incoming event inquiries for new and repeat events
  • Assists in the proposal design based on client requests and needs
  • Frequently follows up with Venue Sales Team to ensure that menu, room layout, rentals, production, guest count, valet, security and weather plan details are set
  • Work with The Revaire Logistics Coordinator to confirm details of each vendor or rental order including vendor load-in information and needs, delivery quantities, and delivery date and time
  • Manage and process all vendor invoices for payment
  • Maintain database of vendor agreements and COI’s
  • Creates client estimate letters, event contracts, menus and signage
  • Lead on special research projects
  • Attends event site visits with Venue Sales Team and updates applicable departments with event changes and logistics
  • Event coverage for all Event Producers when asked, assuming you will work all events unless otherwise mentioned
  • Captures photos of event set-ups, day of execution and detail shots to send to AFE Marketing Manager
  • Prepares meeting agenda and prints all necessary materials for weekly Sales Meetings and Production Meetings

Skills & Experience:

  • Minimum of 1-year experience in the catering, venue and/or event planning industry
  • Strong verbal and written communication skills with an emphasis on positive customer service
  • Experience in the Microsoft Suite Products
  • Experience in Caterease and Social Tables is a plus
  • Driven, creative, and passionate about customer service and the event industry
  • Self-directed in a team environment
  • Thrives in a fast-paced, high-volume work environment
  • Collaborative worker who trusts the expertise of fellow departments
  • Strong analytical skills
  • Manages time, projects, and deadlines efficiently and independently
  • Direct and intuitive communication skills

Description of Package:

  • Pay to be determined based on candidate qualifications
  • Weekly office hours: Monday – Friday, 9 AM – 5:30 PM
  • Event hours: evening and weekend hours required dependent on The Revaire event calendar
  • Reviews: 3 Month Employee Introductory Period Review plus annual performance/compensation review

Start Planning

Ready to start planning your event? Send us a message or give us a call at 713-527-8288