The Revaire Event Assistant

• Be a confident, warm and polished face and voice of The Revaire
• Maintain The Revaire office and communicate supply needs to AFE Office Manager
• Daily duties, such as opening and closing the venue each morning and afternoon
• Answers The Revaire’s dedicated phone line
• Answers and records incoming event inquiries for new and repeat events
• Assists in the proposal design based on client requests and needs
• Frequently follows up with Venue Sales Team to ensure that menu, room layout, rentals, production, guest count, valet, security and weather plan details are set
• Work with The Revaire Logistics Coordinator to confirm details of each vendor or rental order including vendor load-in information and needs, delivery quantities, and delivery date and time
• Manage and process all vendor invoices for payment
• Maintain database of vendor agreements and COI’s
• Creates client estimate letters, event contracts, menus and signage
• Lead on special research projects
• Attends event site visits with Venue Sales Team and updates applicable departments with event changes and logistics
• Event coverage for all Event Producers when asked, assuming you will work all events unless otherwise mentioned
• Captures photos of event set-ups, day of execution and detail shots to send to AFE Marketing Manager
• Prepares meeting agenda and prints all necessary materials for weekly Sales Meetings and Production Meetings

Skills & Experience:

• Minimum of 1-year experience in the catering, venue and/or event planning industry
• Strong verbal and written communication skills with an emphasis on positive customer service
• Experience in the Microsoft Suite Products
• Experience in Caterease and Social Tables is a plus
• Driven, creative, and passionate about customer service and the event industry
• Self-directed in a team environment
• Thrives in a fast-paced, high-volume work environment
• Collaborative worker who trusts the expertise of fellow departments
• Strong analytical skills
• Manages time, projects, and deadlines efficiently and independently
• Direct and intuitive communication skills

Description of Package:

• Pay to be determined based on candidate qualifications
• Weekly office hours: Monday – Friday, 9 AM – 5:30 PM
• Event hours: evening and weekend hours required dependent on The Revaire event calendar
• Reviews: 3 Month Employee Introductory Period Review plus annual performance/compensation review