Event Producer

Job Summary:

Plans and executes full-scale events, from initial inquiry to menu and proposal development to day-of event implementation and post-event follow up. Cultivates client relationships and provides excellent customer service. Meets or exceeds outlined personal sales goal by planning on average 75 – 100 annual events.

Job Description:

• Given sales goals by Sales Director and meets or exceeds sales goals by providing excellent customer service, prompt communication to new inquiries and existing clients, and event expertise
• Independent proposal design based on client requests and needs for a variety of events and guest counts to include corporate, social, nonprofit, and wedding business; events to gain complexity after successful event execution
• Independently creates and confirms client estimate letters, event save the date contracts, and event contracts and prepares post-event client invoices
• Selects and sells rental, décor, and other production elements and places applicable orders
• Independently follows up with clients and internal departments to ensure that menu, rentals, production, guest count, and weather plan details are set
• Independently confirms details of each vendor or rental order including delivery quantities, delivery date, time, and address
• Communicates vendor delivery information to client
• Create event notes to send internally and to event staff covering all event timelines and logistics
• Creates note packets for onsite managers for large and detailed events with diagrams and timelines
• Attends events as lead and point-person for AFE team, client, and venue
• Attends specific events as additional event coverage for Sales Team
• Attends weekly internal meetings with all departments
• Attends industry networking events

Qualifications:

• Minimum of 2 years of experience in the catering industry
• Experience in Microsoft Office and with catering software
• Driven, creative, and passionate about customer service and the event industry
• Goal-oriented, including meeting sales and event quantity goals
• Self-directed in a team environment
• Thrives in a fast-paced, high-volume work environment
• Collaborative worker who trusts the expertise of fellow departments
• Strong analytical skills
• Manages time, projects, and deadlines efficiently and independently
• Direct and intuitive communication skills

Compensation, Office Hours, and Event Hours:

• Salary compensation determined based on candidate qualifications
• Weekly office hours: Monday – Friday, 9 AM – 5:30 PM
• Event hours: evening and weekend hours required; dependent on AFE event calendar
• Reviews: 3 Month Employee Introductory Period Review plus annual performance/compensation review
• Click here to download application.
• Apply by sending your resume and a complete application to resumes@afehouston.com