Event Team Coordinator

In-Office and On-Site Event Position

Job Summary:

Assists Director of Sales and Sales Team with daily office duties and event execution; trains directly under Director of Sales in inquiries, proposal and menu design, customer service, and event financials; provides in-office and on-site support for the Sales Team with the goal to eventually be promoted to Event Producer

Primary Responsibilities:

  • Assists in answering and recording incoming inquiries
  • Assists in the proposal design based on client requests and needs
  • Frequently follows up with Director of Sales and Event Producers to ensure that menu, rentals, production, guest count, and weather plan details are set
  • Confirms details of each vendor or rental order including delivery quantities, delivery date, time, and address
  • Communicates vendor delivery information to client
  • Creates client estimate letters, event save the date contracts, and event contracts
  • Helps Event Producers create event notes to send to event staff
  • Lead on special Sales Department research projects
  • Attends weekly Production Meeting with all departments
  • Attends weekly Sales Meetings
  • Attends site visits with Event Producers and updates applicable departments with event changes and logistics
  • Attends events with Event Producers
  • Once candidate has grasped the AFE way of event planning, candidate will take on projects as the lead with advisory help from Director of Sales

Skills & Experience:

  • Minimum of 1-year experience in the catering and/or event planning industry
  • Experience in the Microsoft Suite Products
  • Driven, creative, and passionate about customer service and the event industry
  • Self-directed in a team environment
  • Thrives in a fast-paced, high-volume work environment
  • Collaborative worker who trusts the expertise of fellow departments
  • Strong analytical skills
  • Manages time, projects, and deadlines efficiently and independently
  • Direct and intuitive communication skills

Description of Package:

  • Pay to be determined based on candidate qualifications
  • Weekly office hours: Monday – Friday, 9 AM – 5:30 PM
  • Event hours: evening and weekend hours required but dependent on AFE event calendar
  • Reviews: 3 Month Employee Introductory Period Review plus annual performance/compensation review
  • Click here to download application.
  • Apply by sending your resume and a complete application to resumes@afehouston.com

Start Planning

Ready to start planning your event? Send us a message or give us a call at 713-527-8288