The Revaire Venue Sales Associate

In-Office and On-Site Event Position

Job Summary:

Assists Venue Sales Team with daily office duties and event execution; handles phone and email event inquiries, proposal and menu design, and event financials; provides in-office and on-premise support for the Venue Sales Team

Job Description:

  • Partners with Venue Sales Coordinator in answering incoming calls and recording data related to most event inquiries
  • Monitors all tour and calendar scheduling handled by Venue Sales Coordinator
  • Designs proposals based on client requests and needs for a variety of events and guest counts to include corporate, social, non-profit, and wedding business
  • Creates and confirms client estimate letters, event save the date contracts, and event contracts and prepares post-event client invoices
  • Gathers guest count information and guarantees with Venue Sales Coordinator
  • Reviews prep sheets and quantities per event
  • Makes frequent follow-ups with all A Fare Extraordinaire departments to ensure that menu, rentals, production elements, event flow, guest count, and weather plans are logistically coordinated and accurate
  • Confirms accurate vendor and rental orders for all venue events
  • Creates event notes to send internally and to event staff by 2pm day prior of event
  • Creates note packets for onsite managers for large and detailed events with diagrams and timelines
  • Works with Marketing Director to coordinate photoshoots and social media opportunities when certain event details are being installed
  • Works with Marketing Director and Sales Director to strategize on client development
  • Plans marketing events held at venue – open house, for trade events, etc.
  • Attends every event in 2018 to understand the absolute ins-and-outs of the buildings, what logistically works, and how to better sell the use of the space
  • Attends all tours with Venue Sales Coordinator for the first 6 months. After established period, attends only tours for highly sought-after clients and logistically challenging events
  • Monitors online tour scheduling request system
  • Monitors online inquiry form with required fields to provide more information
  • Attends weekly production meetings with all departments
  • Attends Sales meetings once a month
  • Maintains membership and participation in industry related networking organizations

Skills & Experience:

  • Minimum of 2-year experience in venue sales
  • Experience in the Microsoft Suite Products
  • Driven, creative, personable, and passionate about customer service and the event industry
  • Self-directed in a team environment
  • Thrives in a fast-paced, high-volume work environment
  • Collaborative worker who trusts the expertise of fellow departments
  • Strong analytical skills
  • Manages time, projects, and deadlines efficiently and independently
  • Direct and intuitive communication skills

Description of Package:

  • Pay to be determined based on candidate qualifications
  • Office Hours: 9:00am-5:30pm Tuesday-Friday
  • Event hours: evening and weekend hours required dependent on The Revaire event calendar
  • Reviews: 3 Month Employee Introductory Period Review plus annual performance/compensation review
  • Click here to download the application.
  • Apply by sending your resume and a complete application to resumes@afehouston.com

Start Planning

Ready to start planning your event? Send us a message or give us a call at 713-527-8288