The Revaire Venue Sales Associate

In-Office and On-Site Event Position

Job Summary:

Assists Venue Sales Team with daily office duties and event execution; handles phone and email event inquiries, proposal and menu design, and event financials; provides in-office and on-premise support for the Venue Sales Team

Job Description:

• Partners with Venue Sales Coordinator in answering incoming calls and recording data related to most event inquiries
• Monitors all tour and calendar scheduling handled by Venue Sales Coordinator
• Designs proposals based on client requests and needs for a variety of events and guest counts to include corporate, social, non-profit, and wedding business
• Creates and confirms client estimate letters, event save the date contracts, and event contracts and prepares post-event client invoices
• Gathers guest count information and guarantees with Venue Sales Coordinator
• Reviews prep sheets and quantities per event
• Makes frequent follow-ups with all A Fare Extraordinaire departments to ensure that menu, rentals, production elements, event flow, guest count, and weather plans are logistically coordinated and accurate
• Confirms accurate vendor and rental orders for all venue events
• Creates event notes to send internally and to event staff by 2pm day prior of event
• Creates note packets for onsite managers for large and detailed events with diagrams and timelines
• Works with Marketing Director to coordinate photoshoots and social media opportunities when certain event details are being installed
• Works with Marketing Director and Sales Director to strategize on client development
• Plans marketing events held at venue – open house, for trade events, etc.
• Attends every event in 2018 to understand the absolute ins-and-outs of the buildings, what logistically works, and how to better sell the use of the space
• Attends all tours with Venue Sales Coordinator for the first 6 months. After established period, attends only tours for highly sought-after clients and logistically challenging events
• Monitors online tour scheduling request system
• Monitors online inquiry form with required fields to provide more information
• Attends weekly production meetings with all departments
• Attends Sales meetings once a month
• Maintains membership and participation in industry related networking organizations

Skills & Experience:

• Minimum of 2-year experience in venue sales
• Experience in the Microsoft Suite Products
• Driven, creative, personable, and passionate about customer service and the event industry
• Self-directed in a team environment
• Thrives in a fast-paced, high-volume work environment
• Collaborative worker who trusts the expertise of fellow departments
• Strong analytical skills
• Manages time, projects, and deadlines efficiently and independently
• Direct and intuitive communication skills

Description of Package:

• Pay to be determined based on candidate qualifications
• Office Hours: 9:00am-5:30pm Tuesday-Friday
• Event hours: evening and weekend hours required dependent on The Revaire event calendar
• Reviews: 3 Month Employee Introductory Period Review plus annual performance/compensation review
• Click here to download the application.
• Apply by sending your resume and a complete application to resumes@afehouston.com