careers

Interested in working at A Fare Extraordinaire?

We’d love to hear from you because we’re hiring! Send us your resume and application for consideration at resumes@afehouston.com.
Click here to fill out the application.

the revaire event coordinator

The Event Coordinator will support the Event Producers on The Revaire Sales team with daily office duties and event execution. Office duties include fielding inquiry calls, building proposals, coordinating vendors, and maintaining organized event files. Event execution involves helping onsite for load in, load out, vendor management, timeline, and logistics of the event. The Event Coordinator will report to the Senior Event Producer.

Responsibilities

  • Attend weekly Sales Meetings and pull necessary documents for the team
  • Provide office support to Event Producers
  • Assist in answering incoming phone calls
  • Field inquiries coming in via email or phone calls and ensure proper follow up
  • Record necessary event inquiry information in Prospect Manager
  • Complete all tasks based on producer guidance and client deadlines
  • Build out proposals, tastings, and meetings in Caterease
  • Place vendor and rental orders and ensure responsive turn around time
  • Receive and check details of all vendor or rental orders
  • Upload confirmed vendor or rental tickets to Caterease
  • Reconfirm all vendors and load in/load out schedules prior to event date
  • Reconfirm all rental orders prior to event date
  • Create and send event contracts via DocuSign
  • Ensure event payment deadlines are met
  • Open and close the venue for tours and meetings
  • Attend tours with Producers as needed for support while growing to lead tours independently
  • Monitor statuses in Caterease accurately reflect event progress
  • Input event timelines into Caterease
  • Communicate project status, timelines, and delivery information to Producers
  • Assist in gathering final menu and final guest count confirmations
  • Maintain organized event files
  • Follow up with Producers to ensure that details are finalized prior to production or event closure
  • Fill out Social Media Vendor form and send to marketing
  • Attend weekly Production Meeting with all departments
  • Write event notes to send to event staff
  • Attend events as needed for additional support with load in, event execution, and load-out

skills & Experience

  • Minimum of 1 year experience in the catering and/or event planning industry
  • Energetic, creative, and passionate about customer service and the event industry
  • Self-directed in a team environment
  • Ability to multitask efficiently
  • Thrives in a fast-paced, high-volume work environment
  • Collaborative worker who trusts the expertise of fellow departments
  • Strong analytical and communication skills
  • Manages time, projects, and deadlines efficiently
  • Experience in the Microsoft Suite Products

description of package

  • This is an hourly paid position
  • Nights and weekend work required based on event schedule
  • Rate and benefits will be discussed with each candidate during the interview process
  • Click here to download the application.
  • Apply by sending your resume and a complete application to resumes@afehouston.com