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Office Manager

JOB SUMMARY

Our in-person, on-premise Office Manager is the confident, warm, and positive face and voice of the company. This person provides excellent customer service in the office and over the phone to clients, vendors, tenants and co-workers. In addition to the phone system, attention to our office space is a primary responsibility. The Office Manager will work creatively and efficiently to maintain an organized, streamlined, prepared, and positive work environment for all employees. This person is quick, detailed, efficient with their time, and prioritizes daily tasks well. As the new Office Manager develops a weekly schedule, we will encourage this person to support other AFE and The Revaire departments with administrative tasks that this person is able to juggle and take ownership of while at the front desk.

PRIMARY RESPONSIBILITIES

  • Be a confident, warm, professional, and positive face and voice of the company
  • Answer general phone calls and transfer to appropriate personnel
  • Greet guests, vendors, and direct delivery personnel to proper drop-off locations
  • Daily opening and closing of venue, office space, and employee breakroom (lights, door locks, music)
  • Maintain communication with logistics department regarding any irregular shipments and incoming deliveries
  • Ensure the front office, supply/print room, breakroom, and conference room, and tasting kitchen areas are stocked and maintained
  • Manage the schedule of all meeting spaces and keep a close watch on the company’s calendars
  • Creating all event travel files
  • Event inquiry support for the AFE Sales Team with the constant use of Caterease software
  • Input AFE delivery orders that contact AFE via phone and communicate new specialty delivery requests to event departments when needed
  • Facilitate all pick-up orders with the help of other team members
  • Set up for all in-house meetings and assist staff in setting up tastings
  • Place office supply orders bi-monthly
  • Scanning and saving completed event files to the database
  • Sending out event comments sheets each morning post events
  • Schedule anniversary lunches and other in-house celebrations in collaboration with the Culinary Director and Director of HR
  • Sort and distribute mail daily and place in appropriate mail bin in supply/print room
  • Assist AFE and The Revaire departments with daily and weekly administrative needs
  • Assist in managing building maintenance vendors for repairs with the facility department


SKILLS AND EXPERIENCE

  • Energetic and positive demeanor
  • Insightful; always looking for ways to be more efficient
  • Team oriented
  • Interested in helping others within our company
  • Direct but empathetic in communication
  • Ability to manage time effectively and meet deadlines
  • Ability and willingness to adapt to changing priorities and requirements

 

COMPENSATION AND BENEFITS

  • To be discussed during the interview process


APPLICATION

Send us your resume and application for consideration at resumes@afehouston.com. Click here to fill out the application, you must save the application to your computer, fill it out, then attach it to an email!

Start Planning

Ready to start planning your event? Send us a message or give us a call at 713-527-8288